PRODOCS

PRODOCS is a Document Management System used to manage, track, and store the electronic documents of paper-based information captured through the mediums like document scanner, Mailboxes, Websites, Office tools, Integration tools, etc.

PRODOCS-DMS

PRODOCS is a Document Management System is a software system used to manage, track and store the electronic documents of paper-based information captured through the mediums like document scanner, Mailboxes, Websites, Office tools, Integration tools, etc.

The software controls and organizes documents throughout an organization. It incorporates document and content capture, workflow, document repositories, Output systems, and information retrieval systems. It also contains the processes used to track, store and control the documents.

Key features of the document management includes;

  • Check-in/check-out and locking, to coordinate the simultaneous editing of a document so one person’s changes don’t overwrite another’s
  • Version control, so tabs can be kept on how the current document came to be, and how it differs from the versions that came before
  • Roll-back, to “activate” a prior version in case of an error or premature release
  • Audit trail, to permit the reconstruction of who did what to a document during the course of its life in the system
  • Annotation and Stamps

Features

Document Input

When it comes to document input, most of the businesses combine paper and digital files. The PRODOCS  Document Management System allows inputting files through the following sources:

  • Scanner
  • Email
  • Manual Upload
  • Bulk Upload
  • Automated Process for Mass Uploading
  • Mobile Applications
  • Web Services

Document Indexing

Document indexing and metadata is the process of associating or tagging documents with different “search” terms. Indexing is a path to the documents. That path is based upon your business processes and your staff. PRODOCS includes following indexing features:

  • Indexing of all documents
  • Custom Automatic Document Numbering
  • Content recognition and indexing
  • Indexing Meta Data
  • Indexing all revisions
  • OCR in different languages (Vienna Advantage DMS currently covers 27 languages)
  • Supports innumerable formats
  • Extendable meta data fields

Document Search

PRODOCS includes the following search features:

  •  Safe and Powerful search
  • Document content and meta data search
  • Advanced search on all document attributes
  • Scalable Document Search Engine

Document Processing

Document Processing involves the conversion of typed and handwritten text on paper-based & electronic documents (scanned image of a document) into electronic information utilizing one of, or a combination of, Intelligent Character Recognition (ICR), Optical Character Recognition (OCR) and experienced Data Entry Clerks. PRODOCS provides the following document processing features:

  • Create Documents using Templates
  • Link Document to records in System
  • Forward, Move, Share Documents
  • Email Documents
  • Revise Documents
  • Inbuilt Document Editors for various file types
  • Check-In and Check-out documents

Workflow Automation

A good document management system, should have inbuilt an enterprise level Business Process Management and Workflow Automation that automatically routes the documents to their destination. The workflow automation in PRODOCS provides:

  • Rule based processing on incoming documents
  • Setup individual rules and document actions
  • Automatic and Manual workflow
  • Document Routing
  • Business Process Modeling with Customized Windows, Reports
  • Configure multi-level approvals
  • Automatic creation of records based on documents
  • Update records based on documents

Version Control & Archiving

Every business has the need to maintain more than one version of the same document. Also they need to maintain an archive of all the documents in the enterprise. For that reason, PRODOCS Document Management System provides for versioning and archiving of documents.

User Dashboard

A DMS user interface should be simple and easy to navigate. Not everyone is technologically inclined, so the simpler the software, the better. PRODOCS main dashboard includes:

  • Workflow Inbox
  • Document inbox
  • Inbuilt Calendar, Email, SMS
  • Alerts and Notifications
  • Reporting Dashboard
  • Follow-ups and Chat

Document Security

Security is one of the most critical aspects of a document management system. PRODOCS provides a high level of document encryption and role-based access, as well as:

  • Audit Trail
  • User and Roles
  • Advanced Access rights
  • Encrypted Documents on a file system
  • Indexing all revisions
  • Supports SSL
  • Modify Ownership