ePMO - Project Management Office Software

Introduction

The Project Management Office (PMO) software is considered to be the need for organizations worldwide. The EPMO tool offers the PMO group to set, maintain and ensure the standards for Project Management.

Importance of the ePMO Software

The ePMO, as a practice, helps in standardizing the organizational processes around the entire process of the project and the user base across the organization/employees starting from;

  • Pre-execution
    o   Conceptualization
    o   Feasibility Report (FR) stage
    o   Select stage gate
    o   Detailed Feasibility Report (DFR)
  • Execution (Planning/Engineering/Ordering/Manufacturing/Construction)
  • Commissioning
  • Project close out

The ePMO tool covers the projects and offers a number of primary functions to the organization, including:

  • Senior Management Functions:
    o Portfolio analytics and selection
    o Portfolio tracking (performance monitoring)
    o Portfolio planning, including resource allocation
    o Portfolio selection and prioritization
    o Portfolio process management

In the current scenario, ePMO tool provides, but are not limited to:

Need of the ePMO Tool

  • Support the integration with the enterprise: enables the organization for integrating a whole view over the cost, schedules, and resources.
  • Provide information for different levels of stakeholders: EPMO is a simple enough to be used by different levels of stakeholders (Internal and External) and enables them to perform their roles
  • Support dynamic changing environments and priorities: Flexible enough to adapt to changing environments and to have external stakeholders independent of external influencing factors.
  • Manage the project portfolio and provide high-level dashboards: Enables the Managers, Business Heads, Divisional Heads and Project Groups to manage the selection, managing, reporting, and optimization of all projects through a consolidated dashboard that can provide an enough customized information about the portfolio in order to facilitate their strategic decisions.
  • Map and support your processes: Supports the many industrial processes with in-built availability of the standard executing functions such as Engineering, Ordering, Tendering, Manufacturing and Delivery and Construction, Commissioning etc.
  • Teams Work and Bonding:  Collaboration between different teams in different locations through web based operating technology. It makes it feasible to build project teams from across the organization.
  • Build your knowledge base: The central repository of information. Reduces the time spent in planning from project to project.
  • Simplify and reduce the administrative burdens: One of the main focuses of the PMO tool is to simplify the reporting processes during projects. Enables the project managers to focus on their main tasks during the projects.
  • Support the organizational standards and consistency across the projects: Supports the consistency and standardization among all projects with their use of common knowledge information.

Valuable features/functionalities

Network Scheduling

  • CPM based Project Network Schedules for Levels with resource loading, Generation of Critical Paths at Unit / Complex levels
  • Alerts generation for Delayed activities in critical path, Non critical activities becomes critical due to delay, Revised estimated date/schedule of the project activities, Forecasting etc.
  • Generate dynamic schedules like 30 days / 90 days Look ahead Plan with Resource requirements.
  • Cost monitoring, reporting and control at Activity level as well as at Unit / Complex with forecasts based on various scenarios., Reporting in Tabular and various Graphical forms (histograms, curves etc.)
  • File Comparison between the base files.
  • Percentage Progress calculation at Activity as well as Unit & Complex level.4D (3D + Time) Scheduling
  • Linking Activities Schedules with IFC 3D Models for monitoring the Critical Construction activities (if necessary) with the help of standard review and other similar software
  • Estimation – P&M Cost details, Project-wise, Unit-wise, Cost data repository.
  • Vendor Performance Evaluation / Rating Calculation, using cost, quality and timeline parameters, including vendor watch-list and holiday list, Vendor Expediting
  • Contractor Performance evaluation / Rating Calculation, using schedule completion, cost expenditure, quality and timeline parameters, safety inclusions, including Contractor watch-list and holiday list
  • Risk Management, Identification & Categorization, Assessment & Quantification, Documentation (Risk Register), Mitigation, Implementation Plans, Calculation of Risk Score, Risk Monitoring, Risk Matrix, Graphs etc.
  • HSE (Health, Safety and Environment – Various national & international approaches adopted for proper assessment of HSE measures.
  • Project wise, Unit wise Cost data repository
  • Project wise Work Order repository
  • Environment clearance/ statutory clearance status & data repository.
  • Alerts Generation – Auto generation of emails, SMSs, notifications for pending claims based on pre-decided frequency, Auto generation of emails before expiry of policy
  • Document Management with work flow levels of Performer, Reviewer and Approver for the documents and data management
  • Project wise material import related data entry / updation / document uploading / monitoring & Alert system – The program  has capability to incorporate Project Import Reference details & Concessional Project Import Details (EPCG License / Post Duty Credit etc. in case of Imported Pos / LSTKs)
  • UI availability for entering manual data as per requirement
  • Customized Data Report generations
  • Upload reports received from Project Stakeholders
  • Uploading & intelligent viewing of pictures/videos for reporting project progress at project sites / repository
  • Project Insurance and Imports
  • Project Compendium